Studio Management
Made Simple

Organise your classes by terms, semesters, or seasons with start and end dates, automatic session generation, and the ability to copy seasons with enrollments.

Create and manage classes with flexible scheduling. Set capacity limits, age requirements, fees, and assign teachers with ease.

Visual calendar with day, week, and month views that only ever show a class on the dates it actually runs. Colour-code classes, manage holidays, create session overrides, and filter by room — with Continuous Timetable classes included in every view.

Run more than one site from one account. Set up billing locations, venues, and the rooms inside them, then assign classes to a room — each location can keep its own direct debit schedule and collection settings.

Require a student to be enrolled in one class before they can take another — ideal when a technique class has to run alongside a performance one. Parents are stopped at enrolment with a message naming the class they're missing; admins see a warning and can still enrol if they choose.

Issue and track make-up credits when students miss classes. Control exactly which classes each credit can be redeemed into using redemption groups, with configurable validity periods.

Run one-off workshops, intensives, and holiday programs with their own public landing pages, online bookings, and payments — separate from your regular class billing.

Cap class bookings by shared equipment or room capacity. When several classes draw on the same limited resource, My Class Manager prevents overbooking automatically.

For studios that never stop for a season break, Continuous Timetable classes run week to week with enrolments that carry across terms — every feature works the same as standard classes, and new studios start this way by default. The Classes page shows both kinds together in one list.

Copy your timetable into the next term in a few clicks and roll students forward. You can even enrol into the current term during changeover without disrupting the running term.

A guided Quick Setup gets a Continuous Timetable up and running fast, with visibility controls in the class editor for what parents can see and book.

Create branded registration forms with custom fields and your own questions. Parents register multiple children and pick their classes in one submission, choosing from your pricing packages — required classes are locked in automatically, and Continuous Timetable classes appear alongside term classes.

Age-based class filtering ensures parents only see classes suitable for each child's age, and enrolling a child outside a class's age range is blocked. Registration windows control when enrolments open.

A dedicated waitlist page shows who's waiting and for how long. Activate a waitlisted student with one click when a spot opens — for both standard and Continuous Timetable classes.

Configurable trial packages with session limits and pricing. Manage trial requests from one dashboard, add a trial yourself when a family books over the phone, and track trial-to-enrolment conversions — for standard and Continuous Timetable classes alike.

Move a student between classes in a searchable transfer window, or schedule a withdrawal for a future date so the drop happens on the right day. Every move and scheduled drop is recorded and reportable, across both class types.

Version-controlled T&C management with acceptance tracking. Require agreement during registration and track who accepted which version.

Self-service portal where parents view timetables, track attendance, report absences up to 90 days ahead, manage payments, browse and book classes, workshops and private lessons, check punch card balances, redeem make-up credits, and download their child's files. Trial and waitlist places are labelled clearly so nothing is assumed.

PIN-secured portal where teachers see today's classes, mark the roll for standard and Continuous Timetable classes, add walk-ins, and check medical notes, emergency contacts, and media consent. Installs on a phone or tablet as its own app.

A private social feed for your studio community. Share posts, photos, and files, organise members into groups linked to your classes, and let parents and teachers comment — all inside your branded portal. Students aged 17+ can be given their own login.

A top navigation bar organises everything into clear areas — People, Classes, Enrolments, Billing, Reports, Marketing, and Settings — with instant search and live badges for anything waiting on your attention. Full control over your studio, with user impersonation for troubleshooting.

Create teacher accounts with their own PIN, control what each teacher can see, assign them to classes, and record absence reasons and substitutes.

Teacher hours and pay are worked out from your timetable — every scheduled class and private lesson assigned to that teacher. Set a global hourly rate, a private lesson rate, or category-specific rates and the most specific rate wins. Cancelled classes are excluded automatically.

Track teacher check-ins, record absence reasons, and see how often substitutes are used, so you know who's reliably in the room.

When a teacher can't make a class, they raise a cover request instead of texting around. Staff pick a substitute from your teaching team and can fill it as far as a full term ahead, with the change reflected everywhere the class appears.

Worldpay integration for AU/NZ studios with hosted payment page for secure card collection. Stripe support for international studios.

Automated AU/NZ direct debit with weekly, fortnightly, or monthly schedules. Roll your schedule forward to a new term in one click, with outstanding balances carried across automatically.

Create flexible pricing: fixed rates, per-class discounts, tiered pricing based on class count, or capped maximum fees. Choose family-wide or individual student scope for each package.

Charge the way your studio actually works: full term fee upfront, split instalments, pay-as-you-go accrual, a rolling weekly subscription, rolling monthly, or a term fee you collect manually. Set it once in the Pricing Setup wizard and every charge follows.

Automatic multi-class and sibling discounts with tiered pricing. Choose percentage or fixed dollar amounts per child, 'Flat', 'Additional at base rate' or 'Additional at set rate' multi-class pricing, and 'Best Price Wins' or stacking modes. Excluded classes can carry their own rate — all with a live pricing preview.

Sell prepaid class passes — a 10-class card, a casual pass, a holiday bundle. Choose which classes, categories, or styles a card can be used for, whether it covers a student or the whole family, and track balances and expiry as they're redeemed.

Generate invoices with your studio logo and brand colour. Customise the email and preview before sending, and tick invoices to send them in bulk to every family with outstanding charges.

Offer families flexible payment plans that spread fees across scheduled instalments, with clear confirmation and ongoing tracking.

Control exactly when fees appear, when they're due, and when late fees apply — so charges land predictably for every term and studio.

Manage all customer billing from a single Accounts page. View family billing sheets with detailed transaction history, outstanding balance tracking, and quick actions to add charges, credits, or record payments.

Expand any charge in a family's ledger to see exactly how it was calculated — the classes and rates behind it, the packages, discounts, family caps and pro-rata applied, any tuition override that set the price, and which instalment of the term it is.

Bounced debits land on a Failed Payments page ready to retry, and parents see a clear explanation in their portal. Failed payments stay out of the ledger and statements by default so balances read true, and settled Worldpay debits reconcile themselves automatically.

Record cash, bank transfers, and other offline payments. Full payment history with automatic confirmation emails.

Set up categories (Piano, Voice, Guitar) with hierarchical pricing. Override prices for specific teachers or categories.

Create available time slots for teachers. Parents browse and book available times. Auto-confirmation or admin approval workflows.

Set a slot to repeat weekly with an optional 'Repeat until' date so a series stops at the end of your term instead of running on forever. Reassign a single week or every future week when a student changes.

Embed branded enquiry forms on your own website with a simple JavaScript snippet. Enquirers pick classes by day and time, and Meta Pixel & Conversions API support tracks your ad performance.

Send automatic email replies the moment a form is submitted. Attach reusable info packs (PDFs and files) and set conditional rules based on the classes or answers chosen.

Track every enquiry and lead in one CRM list, from first contact through to enrolment, with smart routing of new submissions into your pipeline.

Automatically follow up with trials and leads through a visual pipeline with tasks, templates, and automatic stage movement. Nothing is sent until you switch a follow-up pathway on.

An AI front desk for your website chat that reads your live timetable and approved knowledge base to answer enquiries, recommend real classes, and move families toward a trial — any time of day. Choose Draft, Assisted, or Automatic automation, with topics like injuries, complaints, and payment disputes routed to your staff.

Embed your timetable on your own website. Choose the Classic weekday grid or the Modern list with a hero header and Day / Age / Style filters, tick exactly which classes appear, and match your site's colours. Optional live availability shows '3 spots left' or a Full badge that switches to Waitlist.

Show your pricing on your website without keeping a second copy up to date. Tick the packages you want to display — progressive packages automatically show their full 'From $X' ladder for every class count.

Create custom email templates for invoices, payment reminders, confirmations, and more. Placeholders auto-fill family details, with full delivery tracking.

Automatic payment confirmations, class reminders, and trial approvals. Send custom emails to families from the admin portal.

Reach families by SMS as well as email (via ClickSend) for reminders and important updates that need to be seen quickly.

Compose emails now and schedule them to go out at the right time, including picking specific weekdays or multiple days for recurring sends.

Class Manager works fully on its own — connecting My Studio Manager is optional, not required. Studios who do connect get two-way contact sync for marketing automation, with automatic tagging for enrolments, class names, and parent-student relationships.

A built-in assistant answers admin questions about how to use My Class Manager and points you to the right screen — with thumbs up / down feedback so answers keep improving.

Get guided help setting up your pricing correctly, with smart checks that catch common configuration mistakes before they affect billing.

Automated monitoring surfaces billing anomalies, stuck payments, and health issues before they become problems, with AI insights and health summaries.

Dry-run your billing before it touches a single family. See exactly what each family would be charged under your current setup, and use the Pricing Checker to audit your configuration for gaps.

A running check on your studio's data and setup — missing details, unlinked students, settings that don't add up — so small problems get fixed before they reach a parent's invoice.

AI help shaping your timetable — spotting clashes and gaps across teachers and rooms so your week fits together before you publish it.

At-a-glance overview of active enrolments, attendance rates, trial conversions, and trends over time.

Detailed attendance analysis by class and student. Identify patterns and track which classes have the best attendance.

See how full each class is compared to capacity. Identify classes needing promotion or additional sessions.

Revenue, outstanding balances, and payment trends in one place, with credit balances, refund history, and income broken down by payment type.

See each family's value at a glance — who's at risk of churning, where there's room to upsell, and how each enrolment's economics stack up — with a forecast that projects it forward.

See who's staying and who's leaving. Track retention overall and by program, review withdrawals, check how long each student has been with you, and cross-check every enrolment queued to drop on a future date.

A growing catalog of ready-to-run reports — Students & Their Classes, Student Value and Student Value Forecast, Class Moves, Trials, Waitlist, Birthdays, Punch Card usage, teacher attendance, and data-quality checks — all covering standard and Continuous Timetable classes, with CSV exports throughout.

Bulk import contacts and classes from CSV files. Duplicate detection prevents creating duplicate records.

Streamlined migration from Studio Pro and DanceBiz. Upload export files and automatically create classes, parents, and students.

Download a full backup file of your studio's data whenever you want one, plus CSV exports of families, students, classes, and enrolments. Uploading a backup file restores your studio settings; the data itself is yours to keep as an off-site record. No lock-in.

A record of what changed, who changed it, and when — across enrolments, billing, and studio settings. Billing calculations get their own audit trail so you can always show a family how a charge was reached.

Connect My Class Manager to the rest of your stack. Send signed outgoing webhooks when studio events happen, accept incoming API calls with a studio API key, and review every delivery in the log.

Connect Syllabus Studio's curriculum planning app to your live classes and enrolments, so your syllabus stays matched to who's actually enrolled — no manual re-entry.

Connect ShowFlow to show each student's upcoming performance status right where you're already looking, so staff can see who's performing without switching apps.

A live reception board of every class running now or starting soon — each appears an hour before it starts and drops off half an hour after it ends. See who's checked in, who's waiting, who's been marked absent, and who's still to arrive, in your studio's own timezone.

Self-service iPad kiosk for student check-in at reception. Simple 6-character URLs (e.g., yoursite.com/kiosk/ABC123) that are easy to type on iPad keyboards.

Location-specific digital signage with configurable templates. Simple 6-character URLs for easy entry on TV browsers (e.g., yoursite.com/tv/ABC123).

Display promotional videos on your TV screens. Support for YouTube links and direct video uploads with autoplay and loop settings.

Build excitement with a countdown timer for upcoming concerts, recitals, or showcases. Displays the event name and days remaining.

Automatically celebrate student birthdays on your TV display. Shows first name, age, and optional photo when students have birthdays this week.

Display important announcements with date scheduling. Set priority levels to control which notices appear first.

Control every aspect of your TV display. Toggle features on/off, set rotation intervals, configure scroll speeds, and customise the display order.

Replace the uniform spreadsheet. Build a catalogue of the items you hand out — uniforms, welcome packs, costumes, gifts — with sizes and colour choices, then create a bundle so every student in a class or program is assigned their items automatically. Add a one-off item to a single student any time.

Each class has a checklist of who is still owed what. Staff tick items off on a tablet during class, and the admin Overview shows what's outstanding across the studio at a glance.

Turn on Track stock for any item and My Class Manager keeps a count per size and choice. Stock counts down as items are handed out, with low-stock alerts so you reorder before you run short.

Record costume measurements for all students. Track height, bust/chest, waist, hips, shoulder width and girth in centimetres, then download the sizing list for a class straight from the class menu.

Comprehensive size options from Kids 2-14 to Adult XS-6XL. Notes field for special requirements or costume preferences.

Two-way synchronisation with Costume Keeper app. Changes made in either system automatically sync to keep data consistent.

Accept booking requests from external parties for your studio spaces. Customisable public booking forms with configurable required fields.

Automatic conflict detection with your class schedule. Set booking types and venue restrictions to control what can be booked.

Collect deposits at time of booking through Worldpay HPP. Manage payment status and send confirmation emails automatically.

Create periods for each new term or year to track which students are returning. Take a snapshot of current students and manage their re-enrolment status.

Visual dashboard showing re-enrolment progress. See confirmed, pending, and not returning students at a glance with percentage breakdowns.

Send reminder emails to pending families, bulk update statuses, and track which parents have responded to re-enrolment requests.

A 'Set Up My Class Manager' guide walks new studios through the essentials in order — logo, season, class categories, classes, enrolments, and payments — ticking each step off automatically as you complete it. Skip it any time and pick it back up later.

Step-by-step how-to guides and an FAQ inside the app, written for studio owners rather than developers — plus a Report a Bug form that goes straight to support.

Every improvement is published to a plain-English changelog, so you can see what's new and what changed without waiting to be told.