ShowFlow · included on Lite and Pro

Concert season, off the whiteboard and out of the group chat.

Show orders, routine optimisation, performer check-ins, ticket sales and seat assignments — the six weeks of the year no other studio software has ever bothered to build.

What concert week actually involves

Everything that currently lives on paper, in your head, or in three group chats.

Show orders that work

Build the running order and let ShowFlow work around who's in what — so the same twelve kids aren't in three routines back to back with a costume change between them.

Performer check-ins

Know who's arrived, who's backstage and who's still in the car park — without a parent asking you mid-show.

Ticket sales & seating

Sell tickets and assign seats yourself instead of handing a cut to a ticketing platform that doesn't know your families.

Digital programme

Generate the programme from the running order you already built — every name spelled the way it is on the roll.

One source of truth

Casts come from your Class Manager enrolments, so a student who joins in Term 2 is already in the right routine.

Multi-show, multi-cast

Matinee and evening, junior and senior concert — separate shows, one system, no re-typing.

Then hand the wardrobe list straight to CostumeKeeper.

Your routines already know their costumes, and your costumes already know who has them. That's the part that turns concert season from a fortnight of chasing into an afternoon of checking.

See CostumeKeeper →

The rest of concert season, by category.

Six weeks of work, itemised. Open the part you're planning and check we've thought of it.

Run-order optimiser

Reorders routines to cut quick-changes, with a conflict heat-map showing where they remain.

Your Stripe account, not ours

Ticket money lands in your bank. No middleman holding the float until after the show.

Families pick their own seats

Colour-coded map at checkout, sold and held seats greyed out, whole bookings kept together.

Building the show5
  • Run-order optimiser. Reorders routines to cut quick-changes, with a conflict heat-map showing where they remain.
  • Music that knows its own length. Upload MP3 or M4A per routine and durations are detected automatically.
  • Gap timing. Set the gap between routines once and every estimated time on the night follows it.
  • Change rooms. Reusable venues with rooms, classes assigned per show, students moved individually.
  • Print what you need. PDF run orders, plus CSV cast sheets, contact lists and routine-load reports.
On the night4
  • Stage Manager. Set list with estimated times, stage notes for cues, props and lighting, music playback in the same screen.
  • A crew portal for the wings. PIN-protected, dark-themed for low light, auto-advancing through the set.
  • Live routine tracking. The digital programme updates as the show moves, so the audience knows where you're up to.
  • Door scanning on any phone. One universal link, group check-in that finds a whole family by name, sound and vibration per scan.
Tickets and seating6
  • Your Stripe account, not ours. Ticket money lands in your bank. No middleman holding the float until after the show.
  • Build your venue visually. Drag sections into place, bulk-create numbered rows, or upload a floor plan photo and have it parsed for you.
  • Families pick their own seats. Colour-coded map at checkout, sold and held seats greyed out, ticket types locked to sections if you need it.
  • Auto-assign that keeps parties together. Seats whole bookings in your chosen fill order, and tells you exactly what it couldn't place.
  • Discounts and presales. Codes with limits and expiry, min and max per order, sales windows, early access before general release.
  • Charge it to the studio account. Families can put tickets on their Class Manager ledger instead of a card.
Knowing it arrived4
  • Delivery tracking per order. Sent, Delivered, Opened, Bounced or Failed, with a one-click filter for anything that needs attention.
  • A buyer portal with no password. Families sign in by email link to re-download tickets and check seats, so you stop resending them.
  • Your own send address. Confirmations go out over your SMTP, from your studio, not a platform address.
  • Public event pages. Every ticketed show gets one, themed with your colours, fonts and banner, listed together on your own events page.
Students backstage4
  • The roster comes across. Students sync from Class Manager, with the routines each one is cast in as clickable chips.
  • Who dropped off, who picked up. Check-in and check-out recorded by name, which is the record you want if anyone ever asks.
  • Parents check in themselves. A QR code kiosk on their own phone, and they can add a child who isn't on the roll rather than hunting for you.
  • Student directory. Searchable, grouped by show, with routine load per student so you can spot the child in nine numbers.
What families see4
  • A programme they scan, not buy. QR code at the door, dark by default so it doesn't light up the row, sponsor logos included.
  • Find Student. A parent searches their child's name and gets the estimated stage time for every routine they're in.
  • Parent portals. PIN-protected pages with set lists, day-of-show schedules and whatever else you'd otherwise post four times.
  • Runs on its own if it has to. ShowFlow works standalone, so a studio can start with concert season and bring the rest across later.

ShowFlow is on both plans. On Pro, so are the ticket fees.

Concert season is included whether you're on Lite at AU$99 or Pro at AU$197. Ticket sales carry a 2% platform fee on Lite, and none at all on Pro. Either way the money goes straight into your own Stripe account, not ours.