CostumeKeeper · included with Pro

Know exactly what you own, what size it is, and who still has it.

Your wardrobe is an asset worth thousands, currently tracked by tubs, memory and a text message to a mum from two seasons ago. CostumeKeeper fixes that.

Three things the cupboard never tells you.

Sizes and condition

Every piece recorded with its size and condition, so you know what can go on stage again and what needs replacing before you promise it to a routine.

Match costumes to routines

Find the right costumes for a number by what you already own — the cheapest concert is the one you don't have to buy for.

Who has what, right now

Track what's out with which family, what's come back and what quietly never did — before it's next season's problem.

Why it matters

The wardrobe is usually the most expensive thing in the building.

And it's the only part of a studio that most software pretends doesn't exist. Re-buying costumes you already own, or discovering a set is missing the week before the show, costs real money — and a Sunday you won't get back.

Pair it with ShowFlow for concert week →

"Know where things are and who has them" — the whole brief, and the reason it exists.

Included with Pro at no extra charge, alongside Hive. ShowFlow comes with both plans.

The rest of the cupboard, by category.

A costume cupboard is an asset register that happens to be full of sequins. Open the part you're checking.

"I need twenty-three of these"

Enter the number of dancers and CostumeKeeper shows you what you have enough of.

Locations you can scan

Build the storage structure, print QR labels, scan a box to see what's meant to be inside it.

Stocktake on a phone

Count in the storeroom, see discrepancies highlighted against what the system expected, apply them in one go.

The catalogue4
  • Every style, described properly. Category, colours, fabrics, notes, and a replacement value so your insurer has a number.
  • Photos that identify it. Multiple shots per costume, viewable full screen, so nobody pulls the wrong red tutu.
  • Retire without deleting. Mark a costume retired and it leaves your working lists but keeps its history.
  • Your own categories. Keep the defaults or build the ones your studio actually uses.
Stock and condition4
  • Counted by size. Quantities per size, adjusted with a plus and a minus rather than a spreadsheet formula.
  • Condition on the record. New, good, needs repair or retired, so you find the repairs in January and not the week of the show.
  • Stocktake sessions. Count on a phone, see discrepancies highlighted against what the system expected, apply the adjustments in one go.
  • A dashboard that answers the question. Usable, needs repair and retired counts at a glance.
Finding and storing4
  • "I need twenty-three of these." Enter the number of dancers and CostumeKeeper shows you what you have enough of.
  • Filter to the one you mean. By category, colour, size, fabric or the routine it's assigned to.
  • Locations you can scan. Build the storage structure, print QR labels, scan a box to see what's meant to be inside it.
  • Add from the cupboard floor. Reach it on your phone by QR code and photograph a new costume straight in.
Routines and shows3
  • Costumes attached to routines. With song name, teacher and student count, the way the concert is actually organised.
  • Value per routine. Total replacement cost of everything one number puts on stage.
  • Straight through to ShowFlow. Wardrobe data shared with the show it belongs to.
Connected to the rest3
  • Students arrive on their own. Synced from Class Manager and the Studio CRM, active and inactive kept apart.
  • Sizing flows both ways. Measurements recorded in Class Manager sync across, and changes made either side stay consistent.
  • Real-time updates. Webhook-driven, so the sync isn't something you have to remember to run.
Access and safekeeping3
  • PIN per location. Four to eight digits with a hint, resettable by an admin, so the costume mum doesn't need a staff account.
  • Backups you hold. Export everything as a file and restore from it later. Your inventory, your copy.
  • Built for a phone. The interface assumes you're standing in a storeroom, not sitting at a desk.

Get your wardrobe under control before the next concert.